Lewis and
Minutes of Board Meeting
Call to Order: President Denise Tarr
called the board meeting of the Lewis and Clark Humane Society to order at
Secretary’s Report: It was moved to approve the October
16, 2001 board meeting minutes.
Shelter Executive Director’s
Report: In an attempt to lower the shelter budget,
Gina proposed a change in shelter operation hours. Under the proposed schedule, the shelter
would be closed on Sundays and Mondays, open Tuesdays, Thursdays, and Fridays
from 11 am to 6 pm, Wednesdays 12-6 pm, and Saturdays 11 am to 4:30 pm. As a result of the reduction in work hours,
approximately $457 would be saved per pay period, with a projected yearly
savings of $11,882. The shelter
committee has proposed using some of the savings for performance based raises
next fiscal year rather than across the board raises of 3%, as done in the
past. The board accepted Gina’s proposal
and the new hours will take effect in January 2002.
Gina
also updated the board on the Jefferson County cruelty case. On Nov. 14, 2001, Gina and her staff were
contacted by Jefferson County officials to assist with an animal cruelty case
discovered in Clancy, MT (Clifford Stone and Mary Stone Parenti). It took 5-6 hours to remove all the animals
from the property. The final count of
live animals impounded by the LCHS was 67 and a total of 52 dead animals were
removed from the property. The live
animals will be adopted out by the LCHS, and Jefferson County will be
responsible for all costs incurred in the operation.
In
addition, Gina reported that the Majestic Mountain 4-H Club will be taking over
care of the shelter pet cemetery, beginning next summer. And the shelter received a $7,500 donation
from Dr. Weaber.
President’s Report:
Denise appointed a committee to update the LCHS Bylaws. The committee will be chaired by Sara
Stanton. Committee members include Jean Ketchel, Jane Benson, and Lisa Mecklenberg
Jackson. This committee will also work
on preparing a contract for shelter services for counties outside of Lewis and
Clark County.
Treasurer’s Report:
New Treasurer, Terey Artz,
led the board through a detailed look at the budget. We are now four months into the fiscal year
and we should be at about 33.5% of our budget for the year. Total income is at 23.0% and total expenses
are at 35.9%.
Old Business:
We are still selling raffle tickets for the guided fly fishing trip and
Nancy Glazier print. The drawing will be
held Dec. 9 as part of the Santa Paws event.
Terey is working on a letter with regard to
the Christmas membership drive. The
letter and an envelope will be inserted in the December issue of the LCHS
newsletter. Denise will also be inserting
a discount coupon from a local business allocating 10% of the customer’s savings
to LCHS.
New Business:
Santa Paws will be held at Big R from 10-5 on Saturday and Sunday, Dec.
8 & 9. Prices will be 1 picture for
$5 or 2 for $8. Gerry reported that
about $138 in raffle tickets and $400+ in bake sales were gathered at the Christmas
craft show at the civic center.
Standing
Committee Reports:
None
given.
None
given.
(See
New Business).
None
given.
Jane
Benson reported that in an effort to save money, the layout of the LCHS
newsletter will now be done by Lisa Mecklenberg
Jackson, board member, instead of by Neighborhood Office. This will result in approximately a $200
savings on each of the issues (4 a year).
Neighborhood Office will continue to print the newsletters and Helena
Industries will do the mailing.
None given.
Miscellaneous: The board approved a motion to pay selected
shelter staff members a mileage
reimbursement of $.34 a mile when using
personal vehicles on shelter business (effective 11/28/01). The possible purchase of a shelter vehicle
will be explored.
Sara Stanton
“volunteered” to be the timekeeper for future LCHS meetings and to keep track
of tabled matters.
Adjournment:
The board meeting adjourned at approximately 8:40 pm. A closed executive board meeting was then
held. The next regular LCHS board meeting
(also our Christmas potluck) will be held Tuesday, Dec. 18 at Jane Benson’s
house (25 Jefferson St.). Board members
report at 6 pm, to adjourn at 6:45 pm for holiday festivities. Shelter staff are invited.
Respectfully
Submitted,
Lisa
Mecklenberg Jackson