Lewis and
Minutes of Board Meeting
Wednesday, July 16, 2003
CALL TO ORDER: President Jean Ketchel called the
monthly meeting of the Lewis and Clark Humane Society Board to order at 6:38 pm
in the Ponderosa Room at St. Peter’s Hospital. Present were board members Jean
Ketchel, Angie McDunn, Lisa Mecklenberg Jackson, Jane Benson, Jan Sheehan,
Annie Murfitt, Kaye Davis, Denise Tarr, Jennifer Green, Judy Trevor, and Mary
Lou Jorns. Shelter executive director
Gina Wiest and animal control officer Mike Maynard were also present. Board members absent were Tia Nelson, Pam
Joscelyn, Sara Stanton, Anne O’Leary, and Shauna Stallings.
TREASURER’S REPORT:
Kaye went over the
income/expenses for the month and the biggest donors. The full budget will be reported on
quarterly.
SECRETARY’S REPORT: Motion made by Jan, seconded by Denise, to approve the June 2003
minutes. Motion passed.
SHELTER MANAGER’S REPORT: Gina reported that cat adopters have not
complained about the additional fee of $14 for adopting cats from the
cat room (the fee is for a feline combo test).
Accordingly, the practice will continue. There will be a cruelty
school in
PRESIDENT’S REPORT: None.
OLD BUSINESS: Investment of Pauline Allen funds: Robyn will give us a report at the next board meeting. Jean reported that she and JoAnn took four dogs to the Big R’s market day on July 12th from 9-2. Jean said the set-up was well done for the dogs (they were in a 10’ x 10’ kennel with a mister) but none of them were adopted. Two other parties had puppies and kittens—two of each were adopted. The owner of Big R was disappointed with the turnout for the event, so he may not hold the market again. Microchipping and euthanasia certification training will be discussed at the next meeting.
NEW BUSINESS:
Strutt Your Mutt is planned for July 19, 2003. Pam
Joscelyn gathered over $1,000 in donations for the event and also got prizes
for the games from Big R. We have lots
of donations of food and drink. A motion
was made by Kaye, seconded by Annie, to close the shelter until 1 pm on Strutt
Day. All involved with Strutt should
meet at 6 pm at the Capitol on July 17 for a practice run. A motion was made by Kaye, seconded by Angie,
to keep Robyn at 40 hours per week.
The motion passed. Jane reported
that the new building/grounds committee met for the first time on July
1. That committee consists of Jane as
chair, Angie, Jan, and Gina. Jane
presented a map of the humane society property.
Building #1 needs repairs before painting, although nothing major. One fellow gave an estimate for such things
as using the power sprayer and fixing three doors. Other improvement ideas the committee
presented include getting lids for the dumpsters--perhaps building a screen
around them, cleaning out and consolidating the holdings in a couple of the
sheds on the property, improving the dog meet/greet area, extending the parking
lot on the east side to the fence to add 5-6 new parking spaces for staff,
adding a doggie poop area in the southwest corner of the property with a fence
around it, perhaps having a picnic area with a shelter, and adding more trees
and shrubs to the property. The
city/county is donating road mix (sand/gravel) for the parking lot and someone
has agreed to donate a drip line (for watering). Jean pointed out that there is no power in
the garage after building #2 was worked on—this needs to be fixed. The big issue regarding all these
improvements, as Jane pointed out, is who will maintain these areas. Also discussed was changing the access to the
shelter to come in from the west and not the east (Jane will check with Gary
Carpenter, city facilities manager on this) and the committee will check with
various others about the possibility of widening the road turning into the shelter. Jean and Annie suggested that the committee
come up with a list of priorities and come back to the full board with
recommendations and costs. Jane has
organized another clean-up day at the shelter for Sunday, July 27. A dump permit is needed. The Dog Days of Summer will be held
July 27 and Aug. 24. Chris McCarthy of
Southwest Radio Network broadcasts the availability of shelter dogs to be
adopted. Dog Days is held at various
locations throughout town. Committee
Formation. The board has previously
established the following committees: Shelter Committee (dealing with personnel
and finance)—chaired by Annie or Denise; Nominating Committee (bringing on new
board members)—chaired by Lisa; and Building and Grounds Committee—chaired by
Jane. A motion was made by Annie,
seconded by Mary Lou, to establish the following additional committees:
Fundraising/Membership/Grantwriting/Volunteers/Events Committee—chaired by
Kaye; and Education Committee—chaired by Angie.
Gina has a list of volunteers, as does Gerry Daumiller. Angie will work on putting these names into
an Excel spreadsheet. All committees
have to be chaired by a board member, but anyone can be on the committee. Shelter
Committee Report. Gina reported that she had received a bid of
$507 to repair the siding of the middle building. (A donation of $500 from the kennel club will
also go towards this). Replacing dry
wall in the main dog kennel will cost $665 and putting cinderblock in the puppy
room will be $619. There is $3,500 in
the maintenance budget. Denise made a
motion, seconded by Angie, to pay $1,300 for repairs. Motion passed.
MISCELLANEOUS: Jean called state fund workers’ compensation and discovered that we are
not paying premiums on volunteers, even though state fund has been paying their
claims. Denise made a motion, seconded
by Jan, that we should pay state fund what we owe them. Robyn will contact them.
ADJOURNMENT:
The board meeting adjourned at 8:47 pm.
The next LCHS Board meeting will be Wednesday, August 20, 2003 at 6:30 pm
in the Ponderosa Room at St. Peter’s Hospital.
Respectfully
Submitted,
Lisa
Mecklenberg Jackson
LCHS Secretary